As an entrepreneur, we have a lot of responsibilities like outsourcing tasks, managing teams, marketing brands, managing social profiles, managing finance etc. Juggling so many tasks can be very stressful if you don’t have proper tools by side. Fortunately, there is some best productivity tools which can help you to manage your business as well as the personal task with ease so that your business can grow efficiently which will eventually increase productivity and thus your profits.
Productivity and organization Tools:
Increasing productivity and being organized is the key element for running a successful and large organization at its full efficiency.
Evernote is one of the best digital tools for entrepreneurs which as its names helps us to take note of everything and organize data as per our preferences. It can be used for various purposes be it jotting down gift ideas, making the monthly grocery list and sharing with roommates and Evernote web clipper can be used to save all of your fun links, useful work links and interesting article stuff for later.It can also be used to track your personal or organizational goals. This digital tool has so vast application and features that there are various institutes offering paid courses for teaching it or you can also learn it for free from Evernote official website.
2. Password 1:
In this digital world almost every person has minimum 4 to 5 digital accounts (social media, digital tools, email etc) and as an entrepreneur, your or your organization password list might be long enough and remembering each accounts passwords is a tedious task. To jot down every password and if the list is misplaced, then using forget password option each time you forget password can waste your valuable time and will thus affect your productivity. Here is were password 1 app and extension can be used which not only remember’s your old password but also takes note of every new account password you create.
Last pass is similar to password 1 but the best thing about it is that it has a free version available which is enough for an individual user with basic needs to save passwords and it also has a premium version available which offers premium features that let you share your password with your team securely.
Dropbox is boon for modern entrepreneurs as every time checking an important data or presentations in emails was one of the tedious tasks but Dropbox made it all very easy. Dropbox is an cloud storage which makes it easy to keep all our photos, documents, video and other important files which can be accessed from anywhere and makes it easy to share with others. It has both desktops as well as mobile application.
Toggl is a time tracking digital tool which can be operated manually or can be connected with more than 100 web tools via browser extension which enables you to track time from anywhere from the web. Toggl also enables to track deadline of projects which can greatly help as it lets you know why actually your project is delayed or how effective was your time management by letting you look at the reports to see how much time you spend on projects.
Rescue time is a similar concept to Toggl which offers more advanced features. It’s is available in both app (currently not available for IOS ) and chrome extension. Rescue time lets you choose three of your most productive activities and three unproductive activities and track your websites and apps activities accordingly and gives weekly reports for same. There are more advanced features available for premium versions which let you track your offline activities.
Team communication platform to increase productivity: Team communication is the most important aspect to run an organization as every organization is like an assembly line of a car factory which runs efficiently if all sections are working properly and in a synchronized manner and to keep the team communication synchronized this is an efficient platform as nowadays teams of organization are scatted all over the world. So we have listed some of the efficient platform to help you to work efficiently and synchronized manner.
Slack is a versatile platform for team communication which lets you integrate all the platform thus 100% of your communications occurs through slack which makes the process simpler and keeps you updated in real time about your team. It lets you make different channels (workgroup) for which enable you to share specific content and chats as per the group requirements. Slack can be used free for the life time which enables to manage a team of hundred people or more unless you want some premium features. The best thing about it is that is available in the desktop app(for windows as well as IOS) and mobile app(for Android and IOS) which let you connected all time no matter your in whichever platform as all platform are connected to each other in real time.
Asana is a similar platform to slack which can be used for team communication but the main feature which differentiates Slack and Asana is that it is very useful if your workplace is task oriented as Asana enables you to assign a various task and assign a deadline to them. Asana is free for up to 15 members and beyond that, it costs $8 per member and does not have a desktop app like slack. Eg: Asana can be most beneficial for courier, logistics and transport companies as it enables to assign task and deadline and keep you updated in real time.
Trello is an app to organize and prioritize your projects. In Trello you can make various list according to preferences(departments of workplaces) and need of your projects and thus assign cards (tasks for each list) which can be transferred to further lists similar to the assembly line in companies thus letting each department (list members know the progress of the products) thus helping you to save your valuable time of arranging meeting with various departments to track progress. One of the best parts about Trello is it is free to use.
Social Media Management Tools: Social media has become a platform to show the online presence of your brand and managing multiple social channels can be bit hectic. Here is a list of tools which will help you to manage your social media effectively.
HootSuite is one of the best platforms to manage all of your social media like Twitter, Facebook, Instagram, Linkedin, Google Plus, Email Marketing campaign all at one place whether you’re managing yourself or hiring an agency. On Hootsuite you can post, schedule post, check how your post is going on one platform without logging to all of your social media accounts separately which can be a hectic and time-consuming process. HootSuite also lets you develop a report of analytics of all your social media profile added to HootSuite, which lets you know how effective your social media marketing is working and develop your strategy accordingly. The free version of HootSuite lets you manage three social profiles with 30 scheduled post.
The Buffer is the best platform to share your content or curated content via social media with ease which lets you schedule few hours, few days or few weeks of content. Simply log into Buffer, connect social media and schedule specific content-sharing times. Buffer is free for 1 user with 10 social accounts. It is available in web extension and mobile app.
IFTTT is an automation tool that is simple and easy to use. The idea is that you can use IFTTT to automate everything from your favorite app and websites to app-enabled accessories and smart devices.
Eg: you could use IFTTT to automatically to email readers when they comment on WordPress blog. You can create various other recipes using IFTTT platform which currently supports more than 100 services including Android devices and Apple IOS apps like reminders and photos also on various websites like Facebook, Instagram, Flickr, Tumblr, Google Calendar, Pocket, WordPress, Youtube and many more.
Graphic design Branding and multimedia :
Whether its design or branding or making eye-catching social media or making a logo for the personal brand you need digital tools that help with your designs.
Canva is an awesome and easy to use tool which can be used without much design knowledge for designing almost everything whether you have to design facebook, twitter cover page or informational infographics or amazing Instagram post or designing logo for your brand. It has inbuild readymade templates you need or you can also make customize templates as you need. Canva also has app for IOS and Android devices besides their website. Canva is a free platform but some images are paid but it’s very reasonable for making awesome designs or graphics.
Snappa is an easy and powerful graphics editor which has a massive library of 50000+ photo, 3500+ graphics and hundreds of premade quality templates which can be used for any niche.
15. Infographics video maker:
Its best tools for making stunning animated infographic so as to increase your social media engagement as well as website engagement by offering easily digestible information in visually pleasing manner.
Infographic is one of the easiest ways to boost your social media engagements, convey right message in less time and in a funny way which are more likely to share. Easel.ly is the best available online tool for making engaging infographics in an easy way with their 1000 readily available infographics templates which can be easily edited as per your needs.
Email marketing and List building:
Email marketing and list building are one of most important marketing strategy in today’s world as it not only helps you to update your customers about your latest news or latest offers but email list collected also helps to promote your brands on various social media accounts to show your content to relevant people thus increasing traffic to your website.
MailChimp is one of the most popular mail service providers as it integrates with various platforms like Shopify, Magneto, WordPress and many more. MailChimp is a most popular platform as it offers as it is only email marketing service offering lifetime free forever plan which allows you to send 12000 emails for up to 2000 emails subscribers which makes it affordable if your startup struggling with finance at initial stages. Paid plans start at up to $10/months.
ConvertKit is one of the robust email marketing platforms for the marketer and professional bloggers as it lets you know which blog post or driving sources driving to your list growth within detailed bar chart format. With ConvertKit you can easily segregate contact in who have interested and who have already purchased thus making it useful for market automation. ConvertKit starts from $29/months.
Best Editing and Writing Tools:
In today’s world as every business is going online content marketing has been gaining popularity and importance as a website and social media had become an important aspect of marketing and branding. So we have listed some list of the editing and writing tools which help you to play the content game right.
Grammarly is one of the best spelling and grammar checker app available on the market. It also helps you to optimize and make sentences more readable thus making you a better writer thus making a habit of running text through Grammarly will help you to avoid silly mistakes and typos. The paid version of Grammarly also comes with plagiarism checker and if subscribed annually it cost $11.66/ month.
20. Hemingway :
Hemingway is an online editor which give suggestions by highlighting the text depending upon its complexity of sentences use of adverbs, use of passive voice meeting goals and thus giving simpler alternatives for words or phrase if available. It is also available in the desktop app as well. Hemingway can be used to write articles or edit articles by simply copy pasting.
21. Power Thesaurus:
Power Thesaurus is a free Thesaurus (Dictionary) app it’s also available for IOS as well as Android. Power Thesaurus doesn’t feature any ads as it is crowdsourced and top of that it has a simple and user-friendly interface.
Finance and Invoicing tools:
Managing finance is one of the most important factors of business and if not managed properly it may lead to huge losses or unrecoverable damage which may put you in huge depth. These are some of the tools which will help you to manage your cash effectively while thus giving you updated report on the financial status of your company.
As an entrepreneur, you should have a solid expense tracking system. Expensify thus helps to streamlines the chores of reporting expenses by allowing you to scan the receipts with your phone and keep you updated about your expenses. It can be also used by your companies to track it’s expense policies so that employee will always have a guide at hand when creating expenses and thus automate your entire expense reporting process and help you to stay up to date on finance. Expensify has a free account for individual and paid accounts starts from $5 per team member per month.
FreshBooks is an invoicing billing software for small businesses thus making the process simpler and allows you to focus on your work. FreshBooks can also be used to track your expenses by linking it to your bank account or credit cards. It also allows you make estimates for your clients and will also provide a detailed report about how your business is performing. One of the best features about FreshBooks is that it will send the auto remainder to your clients to clear their payments so that you don’t have a bad guy. Fresh books start from $15month for 5 clients.
Xero is also an invoicing billing software similar to Fresh books which have top features like Payrolls, Multi-currency and purchase order. Xero pricing starts from $20/months.
Fivver is a virtual assistant website where you can hire work, known as a gig. You can hire anyone for a particular gig from minimum $5. It has a variety of gig ranging from data entry to building a fully functional e-commerce website.
Upwork is a platform for hiring a freelancer. Depending on work we search Upwork shows potentials candidates depending upon their skill sets and previous experience and selected candidates can be interviewed with the help of Upwork’s chat and video conferencing tools.
Gigster is the best place to hire an exceptional designer and developer for your project.
Customer support and automation tools:
A customer is the important aspect of any business and as satisfied customer helps you to boost your business an unsatisfied customer can impact the business in a negative way. Here some tools which will help not only to grow the businesses but to keep the customer satisfied with your efficient services.
28. Fresh desk :
Fresh desk is an excellent platform to manage your customer supports which lets you keep track on various aspects like emails, socials media, live chat support and phone support and create automated reply systems depending upon its priority or transferring to agent (staff) of particular support channel which let the staff channel to reply in real time.
29. Infusion Soft:
Infusion soft is a sales and marketing software that takes input from thousands of apps to deliver comprehensive insights into your sales performance. The software also has customer relationship management capabilities, which will help you to store and use customer contact information leads and opportunities.
Best analytics software:
Analytics is the most important as it let you know how your website is working which products had more sales, how long customer stays on your website, from which page customers drop off lets you make an important decision about your website. These are following tools which might help you to get details choose the best as per your usage and functionality.
30. Google Analytics:
Google analytics is one of the most advanced and free tools available by Google which lets you track your visitors. One of the best features of Google analytics is that it lets you track your visitor in real time and helps you set goals and custom alerts which keep you alert based on changes in traffic/ behavior.
Hotjar is also analytics tools but the best part about it is you can watch your visitors footprints to your website in video form, yes you heard right. Hotjar lets records your website visitors and lets you see your website from your user/visitor experience and make necessary changes to your website to enhance the user experience.
32. Crazy Eggs:
Crazy eggs is also a tool similar or alternative Hotjar
Websites for free photos:
Unsplash is a free source for best high-quality free images.
Pexels is a free source for best high-quality free images.
Best Fonts Tools:
Fonts are essential to keep your blog or website look attractive. As most of the part of the website or blog has written data. These are the list of some fonts website to help you to get fonts of your choice for the website.
35. Google Fonts-
Google fonts have close to 700 hundred fonts to choose from which are free and easy to change.
A massive online resource of free and paid fonts you can use.
37. Font Squirrel:
Handpicked free fonts.
38. Type Kit:
Subscription-based font service that brings thousands of fonts into one library.
39. Abstract Fonts:
Over 10,000 fonts for you to use.
Conclusion: We have listed 39 apps and tools which will be of great help to any entrepreneur to boost their performance. The list will be updated as we come across new apps or tools.